Agencies: your books, closed by the fifth business day.
Quick answer
For agencies, TrainedBooks is AI-native bookkeeping software that closes your books by the fifth business day. It categorizes every bank and card transaction with a plain-English reason, shows your real profit and a monthly tax set-aside, and hands your CPA a clean, file-ready packet. You review the few flagged items and own an exportable ledger. From $29/mo, with a free start and no card required — bookkeeping software, not a tax preparer.
Last updated: June 2026
Design, creative, and digital agencies running client work with a small team. TrainedBooks closes the month by the fifth business day so you see real agency margin, your tax set-aside, and a packet your CPA can work from — without a bookkeeper or a weekend of spreadsheets.
The problem
Payroll, client deposits, pass-through ad spend, and a dozen SaaS tools move through your account every month. Margin per project is a guess until the books are done — and they're never done on time.
What TrainedBooks does
TrainedBooks closes the month by the fifth business day so you see real agency margin, your tax set-aside, and a packet your CPA can work from — without a bookkeeper or a weekend of spreadsheets.
Built for how a agency actually runs
Client deposits and Stripe transfers separated from owner draws and transfers
Payroll and contractor runs categorized cleanly, with tax lines kept distinct
Pass-through ad spend and SaaS tracked so your true margin is visible
Month-over-month trends so you can see where margin is leaking
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes — plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for agencies — FAQ
Can TrainedBooks handle payroll and contractor payments?
Yes. Payroll runs and contractor payments are categorized, and their tax lines are kept distinct — never guessed or merged into one figure.
Will it separate pass-through ad spend from our own costs?
TrainedBooks categorizes ad platforms and tools line by line with a reason, and learns your corrections, so client pass-through and your own overhead stay in the right places.
Do we still need QuickBooks?
TrainedBooks can sit on top of your own ledger and works from bank, card, and QuickBooks exports. You own the data and can export the full register anytime.