Landlords: your books, closed by the fifth business day.
Quick answer
For landlords, TrainedBooks catches your books up and keeps them clean: a person does the cleanup, using our software. Every bank and card transaction is sorted with a plain-English reason, and you get your real profit and a location-aware tax set-aside (real federal + your state's rates), and prepares a tax-ready package so your tax pro just reviews and files. You review the few flagged items and own an exportable ledger. The diagnostic is free with no card required; a one-time cleanup starts at $1,500 and Keep-Clean at $49/mo, with a 30-day money-back guarantee. It is bookkeeping, not a tax preparer, and it does not file returns.
Last updated: September 2026
Small landlords and property owners with a handful of rental units. TrainedBooks closes the month by the fifth with rent matched per unit and every property cost categorized: your real net, a tax set-aside, and a CPA-ready packet, so rental season is no longer a scramble.
The problem
Rent comes in per unit, mortgage, repairs, utilities, and insurance go out, and at tax time you're rebuilding a Schedule-E worth of detail from a messy bank feed.
What TrainedBooks does
TrainedBooks closes the month by the fifth with rent matched per unit and every property cost categorized: your real net, a tax set-aside, and a CPA-ready packet, so rental season is no longer a scramble.
Built for how a landlord actually runs
Rent payments captured as income, per unit where the memo allows
Mortgage, repairs, utilities, and insurance categorized as property expenses
Capital improvements surfaced separately from routine repairs for your CPA
A clean per-month net and tax set-aside across your units
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes, plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for landlords: FAQ
Can TrainedBooks track income and costs per unit?
Where the bank memo identifies the unit, TrainedBooks captures rent per unit, and it categorizes property costs (mortgage, repairs, utilities, insurance) with a plain-English reason.
Does it know repairs from improvements?
TrainedBooks surfaces larger or ambiguous property spend for a quick review rather than guessing, so capital improvements and routine repairs land correctly for your accountant.
Is this enough for my Schedule E?
TrainedBooks produces a CPA-ready packet and a full register you own. It's bookkeeping software, not a tax preparer. Your accountant files from the clean records.