Designers: your books, closed by the fifth business day.
Quick answer
For designers, TrainedBooks is AI-native bookkeeping software that closes your books by the fifth business day. It categorizes every bank and card transaction with a plain-English reason, shows your real profit and a monthly tax set-aside, and hands your CPA a clean, file-ready packet. You review the few flagged items and own an exportable ledger. From $29/mo, with a free start and no card required — bookkeeping software, not a tax preparer.
Last updated: June 2026
Independent designers and small studios — brand, product, and web. TrainedBooks does the close for you by the fifth business day — real profit per month, a tax set-aside, and a CPA-ready packet — so your studio's finances are handled and you can stay on the work.
The problem
Project deposits, software subscriptions, stock and font licenses, and the odd contractor all run through one account, and the books are the last thing you want to touch.
What TrainedBooks does
TrainedBooks does the close for you by the fifth business day — real profit per month, a tax set-aside, and a CPA-ready packet — so your studio's finances are handled and you can stay on the work.
Built for how a designer actually runs
Project deposits and Stripe payouts captured cleanly as income
Design software, stock, and font licenses categorized as the tools of the trade
Subcontractor and freelance payments flagged for 1099 follow-up
Your real monthly profit and tax set-aside, without the spreadsheet
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes — plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for designers — FAQ
Does TrainedBooks recognize design software and subscriptions?
Yes. Tools like Figma, Adobe, and stock licenses are categorized as software/subscriptions with a reason, and TrainedBooks remembers your corrections.
Can it handle project deposits and final payments?
Deposits and final payments are categorized as income with a confidence, so your revenue is right even when projects pay in stages.
Will my accountant be happy with the output?
TrainedBooks produces a CPA-ready packet — P&L, balances, open items, and the full register — in the format accountants expect, on top of a ledger you own and can export.