Amazon Sellers: your books, closed by the fifth business day.
Quick answer
For amazon sellers, TrainedBooks is automatic bookkeeping software that closes your books by the fifth business day. It sorts every bank and card transaction for you with a plain-English reason, shows your real profit and a location-aware tax set-aside (real federal + your state's rates), and prepares a tax-ready package so your tax pro just reviews and files. You review the few flagged items and own an exportable ledger. From $35/mo, with a free start, no card required, and a 30-day money-back guarantee — bookkeeping software, not a tax preparer.
Last updated: July 2026
Amazon FBA and marketplace sellers from first product to multi-SKU brands. TrainedBooks treats the settlement mess like the accounting problem it is: deposits matched to revenue, fees surfaced as costs, inventory purchases tracked as cost of goods — closed books by the fifth business day and a margin you can believe.
The problem
Settlements land every two weeks netting out referral fees, FBA fees, storage, refunds, and ads — one deposit hiding a dozen numbers. Inventory wires go out months before the revenue comes back. Gross feels great; nobody knows net.
What TrainedBooks does
TrainedBooks treats the settlement mess like the accounting problem it is: deposits matched to revenue, fees surfaced as costs, inventory purchases tracked as cost of goods — closed books by the fifth business day and a margin you can believe.
Built for how a Amazon seller actually runs
Biweekly settlement deposits categorized so revenue is bank-true, not dashboard-gross
Supplier wires and inventory purchases tracked as cost of goods
Amazon ads, storage, and software subscriptions categorized so contribution margin is visible
Refund-heavy months reconciled honestly instead of overstating the top line
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes — plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for amazon sellers — FAQ
Amazon's settlement is one deposit hiding fees and refunds. How do the books handle it?
Deposits are recorded as they land and recurring platform costs are categorized as the expenses they are, so your books match the bank. For SKU-level analytics you may run a seller tool alongside — TrainedBooks is the clean ledger under it.
I paid a supplier in March for inventory that sold in June. Which month counts?
TrainedBooks keeps cash-basis books — the purchase lands when paid, revenue when deposited — which is how most small sellers file. Your CPA can advise if you outgrow cash basis; the packet gives them everything to decide.
My volume is thousands of orders a month. Can it cope?
Order volume isn't the load — bank transactions are, and settlements compress those. The Studio plan covers higher transaction counts with priority support, and you can export the full ledger anytime.