Salons & Barbers: your books, closed by the fifth business day.
Quick answer
For salons & barbers, TrainedBooks is automatic bookkeeping software that closes your books by the fifth business day. It sorts every bank and card transaction for you with a plain-English reason, shows your real profit and a location-aware tax set-aside (real federal + your state's rates), and prepares a tax-ready package so your tax pro just reviews and files. You review the few flagged items and own an exportable ledger. From $35/mo, with a free start, no card required, and a 30-day money-back guarantee — bookkeeping software, not a tax preparer.
Last updated: July 2026
Salon and barbershop owners, suite owners, and booth renters. TrainedBooks reconciles processor payouts, categorizes booth rent, product, and supplies with reasons, and closes each month by the fifth business day — so you see real chair-level profit and what to set aside for taxes.
The problem
Square batches arrive net of fees, booth rent comes in (or goes out) monthly, backbar product orders blur into retail inventory, and a chunk of the week walks in as cash tips. The register knows more than the books do.
What TrainedBooks does
TrainedBooks reconciles processor payouts, categorizes booth rent, product, and supplies with reasons, and closes each month by the fifth business day — so you see real chair-level profit and what to set aside for taxes.
Built for how a salon owner actually runs
Square/processor payouts matched to income net of fees, not gross guesses
Booth rent tracked cleanly — income if you own chairs, expense if you rent one
Backbar supplies separated from retail product so margins mean something
Cash deposits captured when banked, with ambiguous lines asked about, not guessed
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes — plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for salons & barbers — FAQ
I rent a booth. Is this overkill for one chair?
The Solo plan is built for exactly this: your card payouts, booth rent, supplies, and continuing education categorized automatically, a tax set-aside each month, and a clean packet for whoever files your taxes.
How do cash tips work in the books?
What you deposit is captured and categorized when it hits the bank. How tips are reported is your tax pro's guidance — TrainedBooks keeps the underlying record clean and honest.
Can it split retail product from supplies I use on clients?
Yes — purchases are categorized with a reason and learn from your corrections, so retail inventory and backbar consumables stop landing in one bucket.