Truckers: your books, closed by the fifth business day.
Quick answer
For truckers, TrainedBooks is automatic bookkeeping software that closes your books by the fifth business day. It sorts every bank and card transaction for you with a plain-English reason, shows your real profit and a location-aware tax set-aside (real federal + your state's rates), and prepares a tax-ready package so your tax pro just reviews and files. You review the few flagged items and own an exportable ledger. From $35/mo, with a free start, no card required, and a 30-day money-back guarantee — bookkeeping software, not a tax preparer.
Last updated: July 2026
Owner-operators and small trucking companies running under their own authority or leased on. TrainedBooks unpacks settlements and categorizes fuel, maintenance, insurance, and factoring costs with plain-English reasons — closed books by the fifth business day, real profit, and a tax set-aside so quarterlies don't wipe you out.
The problem
Settlements arrive net of the carrier's deductions, fuel is your biggest line and it's everywhere, factoring fees quietly shave every invoice, and maintenance hits in four-figure chunks. Most owner-operators genuinely can't say what a mile earns them.
What TrainedBooks does
TrainedBooks unpacks settlements and categorizes fuel, maintenance, insurance, and factoring costs with plain-English reasons — closed books by the fifth business day, real profit, and a tax set-aside so quarterlies don't wipe you out.
Built for how a owner-operator actually runs
Settlement deposits categorized as revenue with carrier deductions visible, not vanished
Fuel across every stop tracked as the cost center it is
Maintenance, tires, and repair hits categorized so cost-per-month is honest
Factoring fees, insurance, and ELD/software subscriptions surfaced instead of silently eating margin
How it works
Bring in your activity
Upload a bank or QuickBooks CSV, a statement PDF, or a photo of a receipt.
TrainedBooks does the close
Every line categorized with a confidence and a plain-English reason. It learns each correction you make.
You get your numbers
Profit, margin, and what to set aside for taxes — plus a CPA-ready packet. You approve; you stay in control.
Bookkeeping for truckers — FAQ
My settlement is net of the carrier's fees. Do the books show gross or net?
Deposits are recorded as they land, and recurring carrier deductions show up as the costs they are — so your revenue line matches reality and the fees stop being invisible.
What about per diem?
Per-diem rules are your tax pro's call at filing time. TrainedBooks keeps the underlying books clean — fuel, meals, maintenance, insurance all categorized — so the packet gives your preparer what they need to apply it.
How much should I set aside for quarterly taxes?
TrainedBooks computes a monthly set-aside from your actual profit and how your business is taxed — federal plus your state — and updates it at every close, so the answer tracks your real miles, not a guess.